Portrait of asian woman business owner using digital tablet checking amount of stock product inventory on shelf at distribution warehouse factory

IT Service Catalog and Product Catalog with Microsoft 365

Centrally manage, search for, and order services, products, and orders in SharePoint.

Find items faster, order more easily: Your internal catalog in SharePoint

IT services on the file server, Excel training courses, merchandise orders via email: When internal offerings are scattered across different systems, employees spend more time than necessary searching for them, and orders bypass the purchasing department.

The novaCapta Catalog Service brings all internal products, services, and ordering processes into a central SharePoint interface. Employees can find the right offering in seconds using search and filters. Master data, product images, and documents are managed in one place. And with the integrated ordering function, your catalog becomes an internal self-service store.

Get to know our Catalog Service

From IT Service Catalog to Intranet Store: Use Cases for Your SharePoint Catalog

IT Service Catalog

Present IT services and equipment in a centralized manner; employees order equipment via self-service instead of through a support ticket.

Product Catalog

Make the company's own products available internally, along with master data, images, and documents.

Training and Educational Catalog

Present training offerings in a clear and organized manner; process registrations directly through the catalog.

Corporate Benefits Shop

Consolidate employee offers and benefits in a single, centralized location.

Internal Merchandise-Shop

Order and track customer gifts, promotional items, and company merchandise.

Offers for leisure activities

Provide corporate sports, team events, and company recreational activities all in one place.

How Your Product Catalog Works in Microsoft 365

Catalog view like an online store

Employees can navigate your catalog just as they would a familiar online store. For each item, they can see master data, contact information, product images, and all related documents at a glance.

Screenshot nC Katalogservices: Produktseite

Screenshot nC Katalogservices: Produktfinder

Find specific products and services

A search bar, category filters, and structured metadata ensure that employees can find the right item with just a few clicks. Even with large product ranges, the catalog remains easy to navigate.

Manage Master Data and Documents Centrally

In the administrative backend, you manage product names, descriptions, and master data. Data maintenance can be simplified through API integration or automatic data synchronization. Integrated governance ensures that only authorized employees can make changes.

Screenshot nC Katalogservices: Datenverwaltung

Is the catalog service right for your use case?

We'll give you a live demonstration of the catalog service and discuss your requirements.

Contact us for a demo

Digitizing Order Processes: From Catalog to Internal Self-Service Store

In many companies, internal orders are still placed via email, paper forms, or Excel spreadsheets. This takes time, leads to errors, and burdens departments with follow-up questions.

With the integrated ordering feature powered by Power Automate, your catalog becomes an internal store. Employees place orders directly from the catalog, approvals are automated, and all orders are centrally recorded in SharePoint.

For employees: Order equipment, services, or supplies directly, without having to go through email or the back office.
For Procurement: All orders in one place, automated approval workflows, and full transparency for financial control.
For IT: Order processing can be flexibly adapted to individual processes and integrated with existing systems.

Combining Catalog and Document Management: The M365 Content Hub

The catalog service is built on SharePoint and integrates seamlessly into a comprehensive content strategy based on Microsoft 365. If you’d also like to manage your documents, contracts, and specialized content in a structured way within M365, our M365 Content Hub provides the ideal platform.

From product catalogs to legal matter management to company-wide document storage: The Content Hub brings all of your company’s content into a centralized, AI-enabled structure.

Get to know the novaCapta M365 Content Hub →