Project management as it should be

Off-the-shelf software is increasingly failing to meet all requirements, whilst bespoke development drives costs through the roof. The globally active dteq group has found the ideal solution for its project management in novaCapta’s Business Productivity Framework, which includes Power BI dashboards and an interface to SharePoint Online.

Previous solution for project management: a single Excel file and general document storage, which reached its limits with large amounts of data  

Request: Task management system providing functions such as document management, time tracking, billing etc., which employees can access both online and offline across different continents 

(Great) Need for a solution with high/multiple functionalities and ease of use

Web-based solution for the project management   

Interface to SharePoint Online for document management  

Data visualisation and reporting with Power BI 

Management obtains a clear overview on the number of projects and the workload  

Document management and automatic document creation  

Project-based recording of employees' working hours

Project-based recording of business trips and corresponding travel expenses  

Engineering logistic services  include, for example, the transport of goods that exceed "normal" dimensions and weights. dteq ensures the technical feasibility of these heavy-duty transports by sea, land or air. What began as a specialist department of deugro has developed into an independent, professional service provider within the deugro group. With an increasing number of orders and a steadily growing international team, Excel lists and folders on a shared server were no longer

sufficient to keep track of projects and working hours. Therefore, dteq was looking for a professional platform that allows for improved management as well as structured document storage. Ready-made software solutions turned out to be unsuitable, as they could neither manage the company's large data volumes nor make them available offline. For this reason, dteq turned to novaCapta for professional advice.

In consideration of future project management, it was important for dteq to be able to efficiently record all relevant components of a project. For this purpose, necessary functions such as the management of ongoing projects, setting up hourly

rates, time recording for employees and automated invoicing for customers, had been identified. Furthermore, documents were no longer collected in a large filing system, but assigned to individual projects and made available internationally, both online and offline.

From now on, tasks will be planned more rapidly, all employee resources can be taken into consideration and the status of the projects can be easily tracked. Employees benefit from the ease of use of the web-based solution and reliable recording of their working time. For dteq this is the perfect solution for a successful project management.

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