Automating HR without obstacles

Toyota Germany uses the Microsoft Power Platform to automate its HR processes using no-code solutions.

Digitalisation and automation of on- and off-boarding processes for employees 

High protection of personal data  

Interface to existing software for Toyota’s master data maintenance  

Self-services for employees, e.g. to provide employer certificates in a quick and uncomplicated way    

Creation of new HR processes and self-services via Microsoft Power Platform

Additional firewall for increased IT-security

Control and monitoring of users via Azure Multi-Factor Authentication (MFA) 

Human Resources benefits from the simplification of its administrative tasks and uses its time resources more efficiently

No-code solutions enable the IT department to make adjustments independently 

Employees receive necessary employer certificates with just a few clicks 

Solutions fit perfectly into Toyota's existing IT architecture 

Toyota Motor Europe, a multinational company and one of the largest car manufacturers in the world, works with the leading HR system for master data maintenance. The German subsidiary has adopted this system, too. In order to further

simplify its HR processes and automate them as much as possible, Toyota Germany decided to work with novaCapta to add useful flows and self-services for their employees.

The HR department is not only obliged to protect employee information from third parties, it is its most important concern to handle digital data professionally and confidentially. For this reason, the security aspect of the project was given a high priority, which was achieved with an additional firewall and profound configuration settings in Azure. Security and access policies can be controlled and documented via the configuration settings. This service from M365 not only simplifies administration by the IT team, but also ensures that employees can intuitively get along with the system. To make access by unwanted third parties as difficult as possible, Toyota Germany trusts in Azure Multi-Factor Authentication (MFA). This process prompts the respective user to carry out a 2F-identification procedure during the login process, e.g. by entering a code on the smartphone or by fingerprint scan.

With the help of the Microsoft Power Platform, Toyota Germany has succeeded in automating regular recurring processes. The effort for both onboarding and offboarding processes has been significantly reduced and an improved overview of the equipment of all employees has been established. The IT department gains efficiency, too, because it can adapt the new processes quickly and easily, as the Power Platform works without code-based solutions. The term "yokoten" comes from Toyota philosophy and means that experience about what works and what doesn't should be passed on. Perhaps the new processes will soon be applied to the other Toyota importers of the European umbrella company. For Toyota Germany, the digitalisation and automation of its own HR processes continues with recording different laptop types and serial numbers in the system.

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